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Military Health System

Unit POC Responsibilities for Group Events

Air National Guard Official Seal

Before the Event

  • Each Unit POC will submit a Group Event Request Form via email to the approval authority at ANG Headquarters.
  • The approval authority will submit the approved request Form to the RHRP vendor.
  • RHRP Group Event Coordinator will call to confirm event details such as date, time, location, and contact numbers, etc.
  • Verify and confirm that the vendor has shipped group event supplies to the unit location based on requested services.
  • Locate required number of tables and chairs for the services requested
  • Designate and communicate to vendor, a POC for event site vendor staff to contact with questions or concerns before, during, and after the event.
  • Review the RHRP No Show and Cancellation Policy

Image depicting Group Event No-Show and Cancellation Policy

Day of the Event

  • RHRP will provide all staffing, equipment, and supplies needed to perform all services per contract requirements and confirm during the Group Event coordination process.
  • Verify equipment was shipped from FedEx and arrived at unit location to ensure proper event start time
  • If applicable, provide the vendor a current roster of Service members if one was not provided before the event or if changes were made to ensure that all service members are seen.
  • Collect from the vendor, end of event documentation.

After the Event

  • The vendor ships any results and/or quality assurance review changes to the unit via USPS.
  • Unit updates appropriate Service Component databases for services provided utilizing the original copies of all documentation given to the Unit POC by the vendor.

Service Component Contact

Please contact your Authorized SC POC for ordering questions.

Last Updated: October 27, 2022
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