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Privacy Act at DHA

Military personnel thumbing through filesFederal Executive Branch agencies (federal agencies), including the Department of Defense (DOD) and the Defense Health Agency (DHA) as a component of the DOD, collect a variety of personally identifiable information (PII) to conduct business. The Privacy Act of 1974, as amended, (Privacy Act) generally applies when Federal agencies incorporate collected PII into a system of records

When DHA collects PII and incorporates it into a system of records, individuals may have certain rights. For example, individuals may have a right to:

  • Find out what PII about the individual is stored in the system;
  • Find out why DHA collected that PII;
  • Find out when DHA will use and share that PII; and
  • Amend that PII if it is wrong.

The DHA Privacy and Civil Liberties Office (Privacy Office) helps ensure DHA compliance with the Privacy Act and related implementing guidance. For example, the DHA Privacy Office handles DHA Privacy Act related questions and reviews DHA systems to determine if they comply with the Privacy Act.

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DOD Instruction 6025.18: Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule Compliance in DOD Health Care Programs

Policy

This issuance, in accordance with the authority in DOD Directive 5124.02, establishes policy and assigns responsibilities for DOD compliance with federal law governing health information privacy and breach of privacy; integrating health information privacy and breach compliance with general information privacy and security requirements in accordance with federal law and DOD issuances; health information technology, system interoperability, and exchange of electronic health information, in relation to federal law governing health information privacy and breach; and DOD contracting and procurement activities in relation to federal law governing health information privacy and breach.

Examples of PII

Fact Sheet
5/1/2014

Personally identifiable information (PII) is information that identifies, links, relates, or is unique to, or describes you. This also includes information which can be used to distinguish or trace your identity and any other personal information which is linked or linkable to you.

Recommended Content:

Privacy Act at DHA | Privacy Impact Assessments | HIPAA Compliance within the MHS | How HIPAA Protects You | Breach Prevention and Response | Freedom of Information Act | Privacy Contract Language | Research Protections | HIPAA and Privacy Act Training

The Privacy Act of 1974 (Privacy Act)

Policy

The Privacy Act of 1974 (Privacy Act) requires agencies to inform the public of the existence of systems of records containing personal information, to give individuals access to records about themselves in a system of records, and to manage those records in a way to ensure fairness to individuals in agency programs.

OMB Circular A-130, Management of Federal Information Resources

Policy

This Circular (Transmittal Memorandum No. 4) establishes policy for the management of Federal information resources. The Office of Management and Budget (OMB) includes procedural and analytic guidelines for implementing specific aspects of these policies as appendices.

Privacy and Personal Information in Federal Records

Policy

The OMB Memorandum 99-05, Attachment B, provides instructions for complying with the President’s Memorandum of May 14, 1998, "Privacy and Personal Information in Federal Records."

  • Identification #: OMB Memorandum 99-05, Attachment B
  • Date: 5/14/1998
  • Type: Memorandums
  • Topics: Privacy Act at DHA
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Last Updated: August 10, 2022

DHA Address: 7700 Arlington Boulevard | Suite 5101 | Falls Church, VA | 22042-5101

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