Skip to main content

Military Health System

MHS GENESIS ‘Super Users’ Fuel MTF Transformations

Image of Military personnel cutting the cord during the system's launch. Air Force Col. Stephanie Ku, 15th Medical Group commander, cuts a cord with 15th MDG members and MHS GENESIS project integrators during the system’s launch ceremony at Joint Base Pearl Harbor-Hickam, Hawaii, in September (Photo by: Air Force Senior Airman Alan Ricker).

Recommended Content:

MHS GENESIS: The Electronic Health Record | MHS GENESIS Toolkit | MHS GENESIS

The rollout of MHS GENESIS, the Military Health System's new electronic health records system, is bringing fundamental changes to military treatment facilities (MTFs) around the world. Among those tech experts helping to bring about the change, at both small clinics and major hospitals, the changeover is often called a "transformation."

From within those MTFs, a handful of new MHS GENESIS users have been trained as "Super Users," who play an important role in assisting the new end users of the system - the actual caregivers and staff of an MTF and peers who will be the ones using MHS GENESIS daily.

"The role of the Super User is to take their additional information, their training, and the additional hands-on experience that they get during their journey, to help an organization go through [the] transformation," said Kevin Abraham, change management team lead for the DoD Healthcare Management System Modernization Program Management Office in Rosslyn, Virginia. He's one of the people charged with deploying MHS GENESIS around the world, and helping to foster the development of Super Users.

"The way a Super User does that successfully is [to] work with their middle management - a department head, a clinic supervisor - to help understand and plan their local work flow," Abraham said.

"As we go live with MHS GENESIS at a facility like we just did in Hawaii, these Super Users really are that first line of support. They're able to help their peers as they go through the transformation's first couple of days."

MHS GENESIS is the new electronic health record system that the Military Health System, the Department of Veterans Affairs and the U.S. Coast Guard are implementing worldwide. It will allow a seamless exchange of current patient information among providers across the system.

Super Users always come from within a given MTF, and their number is about one for every 20 or so personnel, Abraham explained. They are a blend of military caregivers and civilians, from different medical disciplines.

MHS GENESIS trainer, training military personnel
Marion Kimani, an MHS GENESIS trainer, gives instruction to Airman 1st Class Jenna Slaughter, 355th mental health technician, at Davis-Monthan Air Force Base, Arizona, in April 2021 (Photo by: U. S. Air Force photo by Senior Airman Blake Gonzales).

"Every site is unique," he said. "Whether it's the layout of the building, how they're staffed, what their clinical capabilities are, [etc.]. In order to be effective, we want to foster that ... and infuse it with further understanding of MHS GENESIS and the nuances to it."

To be successful in the role of a Super User, it helps to have an understanding of how everyone else's roles work, added Air Force Capt. Jordan Serck, a nurse and element chief of the base operational medicine clinic at McConnell Air Force Base in Wichita, Kansas.

"I can't just understand how GENESIS works from a nurse's perspective," Serck said. "I also have to understand it from the doctor-provider perspective, the technician's, the front desk, even some of the specialty clinics [like] public health, optometry - I help with them as well."

Abraham explained how Super Users assist in the implementation of MHS GENESIS "by either answering questions about the local work flow or helping users navigate the system." Subsequently, he said, some Super Users go on to become part of the MHS GENESIS "Pay It Forward" program, going to locations targeted for near-future implementation and helping them prepare to go live.

Serck added how Super Users and end users only get so much from the computer-based training.

"The familiarity with the system really comes from hands-on experience and having somebody come over their shoulder to guide them through the process," he said.

"When we initially went live ... my primary job [became] making sure other people could do their primary jobs. Having a Super User who is knowledgeable in every role is absolutely key to success. Otherwise, people just get frustrated with the system and they would give up on the change."

So, it was especially fortunate to McConnell's new users that Serck had been through the training before - he had become a Super User at his former duty station, Travis Air Force Base in California, and had helped out with MHS GENESIS trainings at several other bases in the meantime. McConnell's system came on line in April, and after a slow walk at the start, things are at a full jog right now, Serck reports.

"Nobody likes big changes, right?" he said. "But I could tell them what it was like, and lessons learned from my previous assignment at Travis, so that they could know this is actually a beneficial change in a lot of ways. I can tell you the ways that it made my life easier. I can tell you some of the challenges, and the way we make improvements, by letting [the Defense Health Agency] know we recommend a process improvement for this or that."

The Super User, or "peer expert" as Abraham calls them, "is the fuel that drives our facilities' organizational transformation."

Abraham agrees with Serck - Super Users are "critical to the success of the implementation," Abraham said.

"The best learning happens when it's somebody who is familiar with you, and what you do. ... People just receive information better if they see that person as a peer."

You also may be interested in...

NMCSD launches MHS GENESIS

Article
3/2/2021
Military personnel wearing face mask standing in front of the Naval Medical Center in San Diego cutting a red ribbon

Naval Medical Center San Diego deploys MHS GENESIS over the weekend.

Recommended Content:

MHS GENESIS: The Electronic Health Record | Health Care Technology | MHS GENESIS Toolkit

GLWACH prepares for new electronic health record – MHS GENESIS

Article
2/24/2021
A group of military health personnel wearing face masks sitting around a table using laptops

The new EHR goes online April 24, and will provide a single health record for service members, veterans and their families.

Recommended Content:

MHS GENESIS: The Electronic Health Record | Quality, Patient Safety & Access Information (for Patients)

DHA’s IT innovation continues during COVID-19 pandemic

Article
12/31/2020
Image of three military personnel, wearing masks, in front of a computer screen. Click to open a larger version of the image.

IT innovations keep pace despite COVID-19 road blocks.

Recommended Content:

Coronavirus & the MHS Response | Research & Innovation | Health Care Technology | MHS GENESIS: The Electronic Health Record | Coronavirus and the COVID-19 Vaccine

MHS GENESIS offers patients secure access for their healthcare needs

Article
12/28/2020
Image of military personnel, wearing a mask and looking at a computer screen

The Patient Portal is one of the key features and benefits for any beneficiary using MHS GENESIS.

Recommended Content:

MHS GENESIS: The Electronic Health Record | MHS GENESIS Toolkit

Top five digital health trends for military medical providers in 2021

Article
12/17/2020
Image of Dr. Pincus with text "Top Five Digital Health Trends for Military Medical Providers in 2021"

One way the MHS will provide...improved care is through DoD’s new electronic health record MHS GENESIS, which will continue its rollout through 2023.

Recommended Content:

Coronavirus & the MHS Response | MHS GENESIS: The Electronic Health Record | Telehealth Program

Wave PENDLETON sees more MTFs deploy new electronic health record

Article
12/9/2020
Image of soldier, wearing a mask, in front of a computer screen

“We are returning to regular deployments of MHS GENESIS following a pause brought on by the COVID-19 pandemic."

Recommended Content:

MHS GENESIS: The Electronic Health Record | MHS GENESIS Toolkit

Program Executive Office, Defense Healthcare Management Systems Fact Sheet

Fact Sheet
7/13/2020

This fact sheet provides an overview of the Program Executive Office, Defense Healthcare Management Systems (PEO DHMS) -- an acquisition organization that oversees three program management offices.

Recommended Content:

Vaccine-Preventable Diseases | MHS GENESIS: The Electronic Health Record

Defense Healthcare Management Systems Fiscal Year 2019 Annual Report

Report
3/6/2020

The Program Executive Office, Defense Healthcare Management Systems (PEO DHMS) was chartered to transform the delivery of healthcare and advance data sharing through a modernized electronic health record (EHR) for service members, Veterans, and their families.This Annual Report, "Setting the Standard," highlights our many accomplishments and milestones in 2019.

Recommended Content:

Program Executive Office, Defense Healthcare Management Systems | MHS GENESIS: The Electronic Health Record

Defense Healthcare Management Systems Fiscal Year 2019 Annual Report

Report
3/6/2020

The Program Executive Office, Defense Healthcare Management Systems (PEO DHMS) was chartered to transform the delivery of healthcare and advance data sharing through a modernized electronic health record (EHR) for service members, Veterans, and their families.This Annual Report, "Setting the Standard," highlights our many accomplishments and milestones in 2019.

Recommended Content:

Program Executive Office, Defense Healthcare Management Systems | MHS GENESIS: The Electronic Health Record

Defense Healthcare Management Systems Fiscal Year 2019 Annual Report

Report
3/6/2020

The Program Executive Office, Defense Healthcare Management Systems (PEO DHMS) was chartered to transform the delivery of healthcare and advance data sharing through a modernized electronic health record (EHR) for service members, Veterans, and their families.This Annual Report, "Setting the Standard," highlights our many accomplishments and milestones in 2019.

Recommended Content:

Program Executive Office, Defense Healthcare Management Systems | MHS GENESIS: The Electronic Health Record

Defense Healthcare Management Systems Fiscal Year 2019 Annual Report

Report
3/6/2020

The Program Executive Office, Defense Healthcare Management Systems (PEO DHMS) was chartered to transform the delivery of healthcare and advance data sharing through a modernized electronic health record (EHR) for service members, Veterans, and their families.This Annual Report, "Setting the Standard," highlights our many accomplishments and milestones in 2019.

Recommended Content:

Program Executive Office, Defense Healthcare Management Systems | MHS GENESIS: The Electronic Health Record

MHS GENESIS Brand Style Guide

Publication
11/1/2019

The purpose of this style guide is to establish the MHS GENESIS brand guidelines and educate its users to observe the brand standards. Branding is a key supporting element for communication, training and deployment activities. Last updated, November 2019.

Recommended Content:

Health Care Technology | MHS GENESIS Branding | MHS GENESIS Toolkit | MHS GENESIS: The Electronic Health Record

Moments in Military Medicine: The Genesis of MHS GENESIS

Video
10/3/2019
Moments in Military Medicine: The Genesis of MHS GENESIS

Electronic records are so common, it's hard to remember a time they weren't around. Learn about the #genesisofGENESIS and how electronic health records evolved in the Military Health System over the decades.

Recommended Content:

MHS GENESIS: The Electronic Health Record | Our History | MHS GENESIS Toolkit | National Museum of Health and Medicine | MHS GENESIS

MHS GENESIS / Defense Healthcare Management System Modernization Electronic Health Record (DHMSM EHR)

Form/Template
9/30/2019

This Military Health System (MHS) Privacy Impact Assessment (PIA) summarizes the MHS GENESIS / Defense Healthcare Management System Modernization Electronic Health Record (DHMSM EHR)

Recommended Content:

MHS GENESIS: The Electronic Health Record

DS Logon

Video
8/15/2019
DS Logon

This video describes the various portals you can access through your DS Logon account

Recommended Content:

Information for Patients: About TRICARE | MHS GENESIS: The Electronic Health Record | MHS GENESIS Toolkit
<< < 1 2 3 4 5  ... > >> 
Showing results 61 - 75 Page 5 of 7
Refine your search
Last Updated: October 26, 2021
Follow us on Instagram Follow us on LinkedIn Follow us on Facebook Follow us on Twitter Follow us on YouTube Sign up on GovDelivery